Supplement Proposal and Submission Process
|Supplement Title (preliminary)|
|Name/affiliation of guest editor(s)|
|Intended audience: researchers, clinicians, policy makers|
Include 2-3 paragraphs describing the central theme of the supplement and how the proposed manuscripts contribute to the theme
|Statement of relevance to the interests of ACRM members and Archives readers|
|List of proposed manuscripts: Include title, lead author, additional authors, and estimated page length. (All but first author are preliminary). Suggest 10-12 manuscripts. If the articles are shorter the total number of articles could increase|
|Action plan for “internal” peer review and editing process, timeline for completion, and outline of mechanisms to stay on timeline|
|Use remaining pages to describe each manuscript (title, authors, summary, # pages)|
What to Expect After Submission
- 1.The ACRM Communications Committee will review the proposal and respond within 60 days with requests for modification. Upon receipt, guest editors will have 30 days to respond to Committee modification requests and resubmit the application following the above steps. Note, the CV and letters files only need to be resubmitted if the proposed lead and/or senior authors are different from original submission.
- 2.If the ACRM Communications Committee approves the (revised) proposal, it will make a recommendation to the ACRM Board of Governors, and share the supplement proposal with them. The ACRM Board of Governors may accept, reject, or request further modification of the proposed supplement.
- 3.Once approved by the ACRM Communications Committee and the ACRM Board of Governors, the Communications Committee will inform the guest editors of approval.
- 4.Individual manuscripts will be written and the Guest Editors’ internal review process will be undertaken, as described in the supplement application form.
- 5.Guest editors will provide bimonthly updates to the Communication Committee and Managing Editor of the Archives regarding the state of readiness for each manuscript and anticipated completion date. See table below for reporting content guidelines.
- 6.Following changes made in response to internal review, manuscripts will be submitted to the Archives following the standard manuscript submission processes: http://www.archives-pmr.org/content/authorinfo. The letter to the editors that must accompany each submission to Archives should mention that the proposed manuscript is part of the XYZ (Supplement title) Supplement as being assembled by Dr. ABC (the guest editor).
- 7.Each manuscript will undergo the external peer review process per the Archives editorial board and staff.
- 8.Authors will respond to reviewer comments and make manuscript modifications until each manuscript is approved for publication by the Archives supplement editor.
- 9.Publishing of the supplement is dependent on all proposed manuscripts undergoing the peer review process and being accepted for publication. The Archives editorial board will determine final publication date and communicate with guest editors. If some papers are rejected during the Archives review process the supplement editors may wish to substitute a new paper or publish the supplement without the paper. The supplement guest editor(s) should discuss the final table of contents with the Communications Committee chairman and Archives Editor and the Managing Editor to ensure that the final supplement is as close to the original proposal as possible.
|Suggested format for bimonthly updates to Communication Committee.|
Enter applicable dates, with explanatory notes as indicated.
|Manuscript name and lead author||Manuscript #||In progress||Submitted for internal review by guest editors||Approved by guest editors||Submitted to Archives||Progress of review process||Accepted for publication|
Criteria for Evaluating Supplement Proposals
- 1.Qualifications of guest editor and other contributors, specifically the lead and/or senior author of each manuscript proposed:
- a.Professional experience
- b.Research qualifications
- c.Editorial and publication experience
- 2.Relevance of theme to ACRM mission and interests of ACRM members.
- 3.Quality and relevance of proposed manuscripts with supplement theme and lack of duplication of subject matter or significant omissions of material in proposed papers.
- 4.Feasibility of implementation plan.
Responsibilities of Supplement Guest Editor(s)
- 1.Ensure submitted manuscripts conform to guidelines outlined in the Archives information for authors (http://www.archives-pmr.org/content/authorinfo).
- 2.Supervise/coordinate manuscript preparation and internal peer review and editing by the agreed-upon deadlines.
- 3.Coordinate activities with the Archives managing editor assigned to the Supplement, assist with logistics of manuscript review and editing, and provide updates on progress of the project by submission of the bimonthly reports and otherwise, if needed.